18 AAR Doing it right for our government customers Partnering with the right contractors When we work with other contractors or subcontractors to complete government projects, we should select companies that we can count on to do business ethically and follow the complex rules related to government contracting. We make every effort to do business with small businesses, small disadvantaged businesses and woman-owned businesses whenever possible. Complying and cooperating with government audits and investigations From time to time, the government may conduct an audit and examine AAR’s financial records and cost and pricing data. In addition, we may sometimes be contacted by representatives of the government to be interviewed as part of an investigation. How we own it • Always tell the truth. • Cooperate with any such audit requests and provide government representatives with any documents they ask for in a timely manner. • Before providing financial data, contact your business unit controller or a senior employee in our Finance Department for approval. • A senior functional or program manager in your business unit must approve the release of any other data. • If you are contacted regarding an investigation (other than a background investigation for granting or renewing government security clearances), contact your manager and the Law Department immediately. • Contact an attorney in the Law Department for more information about investigations and the interview process. See the Contracting with the US Government policy for more information. Do’s and Don’ts for Working on Government Contracts Government contracts are subject to many complex laws and regulations. Here are a few general principles to follow. Do: Compete fairly and vigorously for contracts. Maintain accurate books and records at all times, and be sure that cost and pricing data is accurate. Get any clarifications about the contract or the bidding process in writing. Don’t: Contact the contracting officer, unless you are requesting clarification about the contract. Ask a third party to contact the contracting officer on AAR’s behalf. Coordinate proposals with a competitor or engage in anticompetitive practices. Give a government official any gift, gratuity, bribe or other item of value during the contracting process, or discuss possible employment with them. Do anything that could create the appearance of impropriety.